AERA Inc. PRIVACY STATEMENT

The Australian Endurance Riders Association Inc. ABN 14 684 748 206 (AERA,we,our) understands and appreciates the importance of protecting the privacy of an individual’s personal information.

1. What kind of personal information does the AERA collect?

During the provision of our services and for the operation of the AERA and our affiliated Divisions, we may collect your personal information including (if relevant):

• Your name, postal and email addresses, telephone number(s), date of birth, gender, known medical conditions, next of kin;
• Your bank account and credit card details for payments;
• Your AERA Division membership details, horse ownership and registration details;

2. Why does the AERA need your personal information?

We collect, hold, use and disclose your personal information where it is reasonably necessary for the purposes of:

• Operating as the national body for the administration of Equine Endurance Riding in Australia;
• Providing you, and our members generally, with our products and services;
• Researching, developing, facilitating and marketing competitions, programs, activities and other equestrian-related events;
• Accommodating your health needs, responding to emergency situations and facilitating the administering of medical care;
• Accounting, billing, insurance and other internal administrative purposes; and
• Any other legal requirements (including but not limited to laws relating to education, child protection, health and safety, and medical treatment).

3. To whom does the AERA disclose your personal information?

We disclose your personal information for the purposes for which we collect it. That is, generally, we will only disclose your personal information for a purpose set out at paragraph 2. This may include disclosing your personal information to:

• Third parties engaged to perform administrative, marketing or other business management functions, including IT contractors, database administrators and third parties engaged to provide membership cards or other membership services;
• Our professional advisors and insurance providers, and our contractors, consultants and/or related bodies corporate;
• Other equestrian or general sporting organisations including State/Territory-based equestrian organisations or sport institutes, the Fédération Equestre Internationale, the Australian Sports Commission, the Australian Sports Anti-Doping Agency, the Australian Institute of Sport, the Court of Arbitration for Sport and various other sporting bodies; and
• Government and regulatory departments and bodies.